Jewelry Samples: A Buyer’s Bulk-Order Approval Checklist

Agree on the sample first

Ask which exact variant can be supplied as a sample and confirm the sample cost, shipping and any minimum quantity. State what you need the sample to demonstrate.

A sample of a different metal or size may help assess a design, but it should not silently become approval of an untested specification.

Use a repeatable inspection sheet

Check the sample against the agreed dimensions and appearance. Photograph it from front, back and side, and note any concerns with the fastening, edges or visible setting.

• Product and variant reference
• Dimensions and fit against the agreed specification
• Finish and setting observations
• Clasp or backing operation where applicable
• Packaging, labels and included components

Separate observations from test results

A visual inspection can record appearance and obvious workmanship concerns. It cannot establish metal composition, stone identity or a laboratory performance result on its own.

If your acceptance depends on a particular test or report, make that a separate requirement and ask which document applies to the actual sample.

Approve, revise or reject in writing

Send a short decision with photographs and the specification version. Keep an approved reference sample or a clear record for future comparison. Ask how agreed corrections will be reflected in the quotation.

Before ordering a larger quantity, confirm the item list and delivery terms. A sample approval does not itself reserve stock or guarantee a dispatch date.